Time Until the Next Summit
These are the terms (the “Agreement”) that govern your attendance at or participation in an Disaster Summit (collectively referred to herein as the “Disaster Summit Events”) event (the “Event”). By registering for the Event you are agreeing to these terms, which form a legally binding contract between Disaster Summit, Inc. (“Disaster Summit”) and the registered exhibitor, , or participant (“Exhibitor” or “you”). If you are registering on behalf of another party, it is your responsibility to ensure that such party is aware of these terms and accepts them; by completing the registration you are warranting that you have made the party aware of these terms and that they have accepted these terms.
1. Exhibitor Cancellation Policy
1.1 IF AN EXHIBITOR OR CANCELS AT ANY TIME, FOR ANY REASON, THE EXHIBITOR OR WILL BE RESPONSIBLE FOR THE ENTIRE EXHIBITOR OR SHIP PACKAGE FEE. HOWEVER, SHOULD THE EXHIBITOR OR SECURE A REPLACEMENT COMPANY FOR THEIR EXHIBITOR OR SHIP PACKAGE, Disaster Summit WILL ISSUE A 90% REFUND TO THE ORIGINAL FORM OF PAYMENT AFTER THE REPLACEMENT COMPANY HAS REGISTERED AND PAID FOR THE EXHIBITOR OR SHIP PACKAGE. PLEASE CONTACT US TO MAKE THESE ARRANGEMENTS. Disaster Summit IS NOT OBLIGATED IN ANY WAY TO PROVIDE ASSISTANCE WITH SECURING REPLACEMENTS FOR EXHIBITORS OR S WISHING TO CANCEL THEIR EXHIBITOR OR SHIP PACKAGES.
1.2 CONFERENCE AND PROGRAMS SUBJECT TO CHANGE. Disaster Summit RESERVES THE RIGHT TO RELOCATE OR RESCHEDULE PROGRAMS. IF A RESCHEDULED CONFERENCE OR CONFERENCE PROGRAM CONFLICTS WITH AN EXHIBITOR’S OR ’S SCHEDULE, SUCH EXHIBITOR OR MAY ELECT TO SEEK A CREDIT OF EQUAL OR LESSER VALUE TO BE USED AT ANY Disaster Summit EVENT. SUCH CREDIT SHALL BE VALID FOR ONE (1) YEAR FROM THE DATE OF THE ORIGINALLY SCHEDULED CONFERENCE DATE.
2. Payment Terms
Payments for all Exhibitors are due within 10 business days of registration. If such payments are not received within 10 business days, your registration is subject to automatic cancellation. Please note, if your registration is cancelled due to non-payment you may be prohibited from booking Exhibitors in the future, at Disaster Summit’s sole discretion. Booth/Table/ship packages booked within the early bird rate period must be paid in full before the early bird rate period ends. If payment is received after the early bird rate period ends, the then current rate will be charged.
3. Exhibitor Requirements; Prohibited Conduct
3.1 Adult or Gambling Related Exhibitor Prohibited. Disaster Summit does not permit companies or individuals promoting or offering content, products, or services that relate to subjects of an “adult” nature or that involve “gambling” to exhibit at or any Disaster Summit Event. For reference, Disaster Summit’s definitions of ”adult” and ”gambling” related content, products, or services can be found here. These definitions are not exclusive and Disaster Summit has sole discretion in determining violations of this provision.
3.2 Unethical or Non-Compliant Marketing. Disaster Summit reserves the right to deny admission to anyone who, in Disaster Summit’s sole discretion, engages in or is reputed to engage in unethical or non-compliant marketing practices.
3.3 Inappropriate Dress and Conduct. Exhibitor staff members that demonstrate partial nudity, indecency, or conduct inappropriate for a mixed audience will not be allowed.
3.4 Offensive Material. Exhibitor may NOT display marketing collateral containing illegal subject matter, racially or ethnically discourteous content, or depict nudity or sexual conduct of any kind. No material or merchandise containing illegal subject matter, racially or ethically discourteous content or depict nudity or sexual conduct of any kind (e.g., promotional condoms), may be sold, given, or distributed in any way. Offensive materials are determined at the sole discretion of Disaster Summit. Non-compliance may result in removal of offensive material or expulsion from the conference with no refund of fees. If you are unsure whether your materials violate this provision, please contact us at email@example.com BEFORE the event.
3.5 No Suitcasing Policy. “Suitcasing” refers to the practice of attending a trade show but “working the aisles” from a suitcase or briefcase, soliciting business from other attendees and exhibitors. For the good of the show and the Exhibitors/s supporting the show, the only legitimate place to conduct business during show hours is within a contracted exhibit space on the show floor. Exhibitors/s are encouraged to protect their investment and report any violations to Disaster Summit management. Attendees observed soliciting business in the aisles or other public spaces or in another company’s booth, will be ejected from the Event and may be banned from future events, in Disaster Summit’s sole discretion.
3.6 Celebrity Attractions; High-Traffic Events. If Exhibitor plans to host a celebrity exhibit or other high-traffic attraction (hereinafter, an “Attraction”) at the Event, Exhibitor must: (a) provide advance notice to Disaster Summit in writing; and (b) purchase sufficient space and take reasonable crowd-control measures to ensure that the Attraction does not interfere with attendees’ access to other exhibits and booths or attendees’ enjoyment of the Event. Disaster Summit has sole discretion in determining whether, and under what terms, an Attraction may be held at the Event. Furthermore, if Disaster Summit determines in its sole discretion that an Attraction is disrupting the Event, Disaster Summit may take immediate corrective measures, up to and including termination of the Attraction. Exhibitor waives all liability of Disaster Summit for taking such corrective measures.
3.7 In addition to the requirements and prohibitions set forth in this Section 3, Disaster Summit may also exclude any prospective Exhibitor, , or attendee from registering for or attending any Event, in Disaster Summit’s sole discretion. Furthermore, Disaster Summit reserves the right to cancel, in its sole discretion, any Exhibitor’s/’s Event registration upon refund of the Exhibitor fees paid to Disaster Summit; provided, however, that if an Exhibitor is cancelled for violating any prohibition or requirement set forth in this Section 3, Disaster Summit may retain all fees paid.
3.8 Exhibitor Marketing Materials. Unless prior arrangements are agreed in writing, any marketing materials (including, without limitation, bag inserts, signage, or other promotional items) left at an Disaster Summit Event by Exhibitor following the end of such Event shall become the property of Disaster Summit Corporation, with or without notification to Exhibitor; for clarity, Disaster Summit Corporation will have sole discretion regarding use or disposition of any marketing materials left by Exhibitor following the end of an Disaster Summit Event.
3.9 Exhibit Hall Regulations.
Each booth space will be set with:
8′ high blue or black-colored back drape
3′ high blue or black-colored side drape
Display Area Height: All booth displays and associated marketing collateral must not exceed a height of 8′. Balloons are prohibited.
Each Enclosed Meeting Space will be set with:
All signage, display materials, and furnishings must be contained within your meeting room. Signage that is attachable, with Velcro or similar product, directly to the exterior walls of the room is permitted. Balloons are prohibited.
Exhibit Hall Installation Deadline: Your exhibition space must be occupied by the end of the designated Exhibitor Setup time as indicated in your Disaster Summit Exhibitor Services Manual. If you do not advise Disaster Summit management of any delays, the exhibition space will be regarded as abandoned and may be reassigned, in Disaster Summit’s sole discretion.
Exhibition Area Code and Sound Levels: Materials must not be hung from any walls, drapery, scaffolding, or aerial fixtures whatsoever and must not block aisles, fire exits, or extinguishers. All exhibition materials and electrical wiring must comply with fire code. Exposed areas of booth displays must be finished and present an attractive appearance when viewed from aisles or adjoining booths. Any portion of the booth display that shares a common border with another exhibitor must not contain marketing collateral of any kind that would detract from the adjoining exhibitor. Exhibition space sound level must not exceed customary decibels so as not to disturb other exhibitors.
Placement of signage or distribution of advertisements and/or promotional material of any kind may be made only within the booth assigned to the exhibitor presenting such material. A firm or organization not assigned exhibit space will not be permitted to solicit business within the exhibit area or in any other conference areas. Failure to abide by these conditions, as determined in Disaster Summit’s sole discretion, may result in the closing of an exhibit or the restriction or eviction of persons involved, without compensation to the Exhibitor, and the Exhibitor may forfeit the right to attend future Disaster Summit events.
Aisle Traffic Flow: The distribution of marketing collateral is restricted to your exhibition space. Obstruction of aisles so as to prevent and or impede traffic flow is prohibited. Any activity that results in a traffic flow impediment or creates a hazardous condition will not be tolerated. Failure to comply with this requirement may result in removal